FAQs

Frequently Asked Questions On The e-Voting System

What is e-Voting?

Ans. E-voting means the facility of casting votes by a member using a secured system based process of display of electronic ballots, recording of votes of the members and the number of votes polled in favour or against, in such a manner that the entire voting exercised by way of electronic means gets registered and counted in an electronic registry in a centralised server with adequate cyber security; from a place other than venue of general meeting.

How does e-Voting system regulates?

Ans. Section 108 of the Companies Act, 2013 read with rule 20 of Companies (Management and Administration) Rules 2014 and SEBI Listing Regulations deal with the exercise of right by members by electronic means (e-means). Further, Section 110 of the Companies Act, 2013 read with Companies (Management and Administration) Rules, 2014 and Ministry of Corporate Affairs (MCA) Companies (Management and Administration) Amendment Rules, 2015 recognizes voting by electronic mode for postal ballot/general meetings.

How will I benefit from the e-Voting system?

Ans. The e-Voting system offers benefits to companies as well as the shareholders as mentioned below:

For Companies
  • Efficiency and Speed: Streamlines the voting process, allowing for quicker resolution of important matters.
  • Cost Savings: Reduces administrative costs associated with traditional paper-based voting methods, including printing and mailing.
  • Enhanced Accuracy: Reduces the risk of manual errors and ensures correct vote counting.
  • Increased Participation: Encourages greater shareholder participation by providing a convenient and accessible voting method.
  • Transparent Results: Enhances transparency in the voting process, promoting trust and confidence among shareholders.
  • Compliance: Helps companies adhere to regulatory requirements, especially when shareholder consent is important.
For Shareholders
  • Convenience: Allows shareholders to cast their votes from the comfort of their homes or offices, eliminating the need to physically attend meetings.
  • Accessibility: Provides easy and remote access to voting, ensuring broader participation, even for geographically dispersed shareholders.
  • Real-time Updates: Enables shareholders to receive instant updates on voting results, keeping them informed in real-time.
  • Environmentally Friendly: Reduces the use of paper and contributes to environmental sustainability.
  • User-Friendly Interface: Offers a user-friendly platform, making it easy for shareholders to navigate and cast their votes efficiently.

How does the Custodians use e-Voting system?

Ans. The custodians can register themselves as an entity through our easy-to-use e-Voting system. Upon receiving login details from Alankit Assignments Limited, Custodians are required to link the accounts they manage for voting. Upon approval from Alankit Asignments Limited for this linkage, Custodians can proceed to vote on behalf of their clients by logging in Alankit e-Voting system.

Does the e-Voting System permit voting only for Demat account holders in NSDL or CDSL?

Ans. The e-Voting System of Alankit allows voting from all shareholders i.e., shareholders holding shares in physical and demat mode with either NSDL or CDSL, as on the record date.

Can Proxy will be able to cast vote through e-Voting system?

Ans.Shareholders have the flexibility to log into our e-Voting system and cast their votes at any time and from anywhere, ensuring convenience according to their schedule. The system's user-friendly design eliminates the need for proxy engagement, offering shareholders a hassle-free and convenient voting experience. In case the company has opted for e-Voting at the General Meeting Venue the proxy attending the meeting can cast vote on their behalf.

Is it possible to modify my vote before the closing of e-Voting cycle?

Ans. Once a shareholder submits their vote on any resolution, it cannot be modified. The vote, once cast, shall be considered as final. However, the shareholder can cast their vote for the pending resolution for which they have not casted their votes earlier.

In Venue Meetings voting on selective resolutions is allowed. Whether the same is available in e-Voting System?

Ans. Yes, since a shareholder can choose to vote either any or all of the resolutions put to vote, the same can also be done in the e-Voting System as well.

How will shareholders receive their User ID and Password information?

The registration details viz., User ID and password will be sent by the Issuer / R&T Agent to the shareholders/ members who are registered in our e-Voting system via email for the first time in the following mode:

  • In case email address of the Sole / First Holder is available with the Issuer/R&T Agent :

I. Alankit’s e-Voting system will generate User ID & password and send the same at the email address provided by issuer/R & T Agent.

II. Using the User ID and password, the shareholder will login to the e-Voting system (website link) of Alankit.

What is the time period defined in the Companies (Management and Administration) Rules, 2014 for e-Voting?

Ans. As per the provisions of section 110 of The Companies Act, 2013 read with Companies (Management and Administration) Rules the time period to cast e-vote for postal ballot is 30 days and in case of general meetings it is 3 days. e-Voting will be closed at 5:00 pm on the date preceding the date of general meeting.

What are the eligibility criteria for shareholders to cast vote in e-voting for general meeting of a company?

Ans. A shareholder or member holding shares as of the cut-off date specified by the company in the notice and not earlier than 7 days before the meeting, is eligible to cast a vote in the e-Voting for the company’s general meeting.

Will the companies be able to download the results?

Ans. No, It is important to note that the download of e-Voting results is exclusively accessible to the scrutinizer and not available for companies.

How will the voting period's results be disclosed after its conclusion?

Ans. Using our e-Voting platform, the scrutinizer can easily access relevant details such as names, folios, or the number of shares held. Thereafter, the scrutinizer can consolidate votes received both through the e-Voting system and offline.